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Virtual Office | Purchasing | Sales | Inventory | Employee Time | Setup

Accounting Features

View in-depth features

Homepage and Dashboard:

Select the accounting main menu as your startup page when logging in. The main menu gives you access to frequently used modules within the system such as:

CheckmarkEntering BillsCheckmarkPaying Bills
CheckmarkPrinting ChecksCheckmarkWriting Checks
CheckmarkCreate InvoiceCheckmarkReceive Payment
CheckmarkPrint Deposit SlipsCheckmarkCreate Statements
CheckmarkAccount RegistersCheckmarkExpense Reports
CheckmarkFrequently used reportsCheckmarkAccounting dash board which displays current activity


Choose the main dash board as your start page which gives you an overview of all business activity:

CheckmarkAccounting
CheckmarkPurchasing
CheckmarkSales
CheckmarkInventory
CheckmarkVirtual Office
CheckmarkEmployee Time
CheckmarkSetup


Choose the accounting dashboard as your start page. Any and all accounting activity that requires your attention can be accessed from this page. Red links direct your attention to high priority items requiring immediate action. All program links and titles are customizable giving you the ability to change terminology. The dashboard consist of:

CheckmarkA Target, Budget and Expense Rule Tracker tab panel which displays current status of budgets and rules put into place
CheckmarkA customizable accounting overview panel which displays accounting activity. Items with activity are highlighted and linked and items highlighted in red are high priority items which are linked as well
CheckmarkA customizable performance indicator tab which displays period comparisons with values, percentages and change indicator red or green. Once viewed you know immediately how your company is doing by comparing previous periods
Checkmark A toggle panel that displays all of your cash accounts and their balances. Existing also on this panel is a "Top 5" indicator that displays your top 5:

  • Vendors cash or accrual
  • Divisions cash or accrual for receivables and payables
  • Divisions expenses reported
  • Customers cash or accrual
  • Sales Reps cash or accrual
  • Employees expenses reported
  • Gl accounts cash or accrual for receivables and payables
  • Gl accounts expenses reported
  • CheckmarkProgram titles are customizable
    Checkmark Numerous graphs to choose from to display on your dashboard:

  • Invoices Created
  • Cash Receipts
  • Misc Adjustments
  • Deposits
  • payables Entered
  • Cash Disbursements
  • Expenses Reported
  • Rep Commissions Due
  • Net Profits Cash or Accrual
  • Funds Transfers

  • Select from multiple periods to graph on as well as multiple options for x and y axis. Choose from five different graph types with 3D support. Each of these graphs can be combined for comparison such as invoices created vs payables entered

    Accounting Main Menu



    Main Dashboard



    Accounting Dashboard



    Settings



    Access watchlist from anywhere


    Faded line

    Enter Bill




    Vendor Payment History


    Payables:

    CheckmarkCreate recurring payables
    CheckmarkImport PO information direct from purchase order into bill entry form
    CheckmarkSales Tax Auto Pay- Setup a recurring sales tax payable to automatically stage sales tax to be paid for that period. The system will automatically enter a bill for sales tax to be paid
    CheckmarkSetup bill reminders to go out x number of days before bill is due. This can be set as a default at the vendor level and then edited at the time of bill entry
    CheckmarkAuto check for duplicate payables when entering
    CheckmarkQuick entry enabled - once vendor is selected the last bill info for that vendor will be loaded and then can be edited
    CheckmarkPayment history tab to view payable history for that vendor with drill down to transaction details
    CheckmarkBill expenses back to customers
    CheckmarkDuplicate bills
    CheckmarkPay multiple bills at once via print check, ach, cash, written check
    CheckmarkWhen selecting bills to pay know exactly what your balance will be once bills are paid by viewing the summary section with bank account selector
    CheckmarkPrint 1 or 500 checks at once
    CheckmarkEach vendor has an credit account setup to keep track of all credits. If exist credits are presented at the time of paying bills and you can optionally take them or not. If taken credit account will automatically be adjusted
    CheckmarkPay rep commissions directly from commissions report and seamlessly transfer to accounts payable
    CheckmarkMultilevel networking setup for sales reps. Reps can have subs reps can have sub reps and system tracks all commissions and all levels via simple or complex commission structures
    Faded line

    Receivables:

    Invoices:
    CheckmarkCreate multiple invoices at once
    CheckmarkCreate recurring invoices
    CheckmarkStage invoice items to be submitted at a later date. These items can be services or products from your database or free txt items
    CheckmarkAttach multiple documents to invoices
    CheckmarkUtilize invoice queues to assign to employees for managing and verifying invoices
    CheckmarkDuplicate existing invoices and set invoice as recurring at any frequency.
    CheckmarkCreate percentage adjustments on invoices
    CheckmarkEnable automatic late fees to be added once invoice is past due. Can be flat amt or multiplier of invoice total
    CheckmarkReal time tax rates
    CheckmarkAuto notifications set to send to customer and other individuals specified once invoice is created
    CheckmarkSetup auto reminder to go out via email or txt x amt of days prior to invoice due date
    CheckmarkKnow exactly when customer has opened the invoice with Read Confirmation (an email is sent back with info such as date, time, ip, city and other details)
    CheckmarkSetup simple or very complex contract pricing
    CheckmarkFully customize invoices. Customize header, data and footer items as well as borders, colors and company logo. Setup multiple invoice templates and assign to different customers
    CheckmarkJournal entries
    CheckmarkBulk print invoices
    CheckmarkView supporting documents for invoices such as any uploaded docs product or service related documentation or images. Any system activity related to this invoice will be displayed such as sales orders, purchase orders, payment receipts, shipping tickets, etc.
    CheckmarkConvert direct to PDF while in invoice display mode
    CheckmarkManually email invoice from document. Check option to receive confirmation once invoice has been opened
    CheckmarkInvoice verification process for double check before invoice is posted to AR. This function can be turned on or off. This is a good example of scalable accounting software. While a startup company may not need invoice verification initially this is a valuable function to turn on as once your company gets of size
    CheckmarkFor invoices needing verification a notice is sent to employee verifying invoices alerting them there are invoices needing verified
    CheckmarkAll invoice activity is logged in the internal invoice notes section
    CheckmarkActions logged include: all emails sent to customers or invoices, when invoice was read by customer and any editing and deleting of invoice details
    CheckmarkThere is a notification for all system activity so no surprises the next time you login

    Stage multiple invoice items



    Create single Invoice



    Create multiple invoices



    Customize forms



    Receive payment



    Bulk receive payment



    Deposit funds



    Setup payment plans


    Receive Customer Payment:
    CheckmarkReceive multiple payment types:
  • Cash
  • Check
  • Direct
  • Offline Ach
  • Live Ach (requires merchant account)
  • Credit Card (requires merchant account)
  • CheckmarkBulk receive customer payments
    CheckmarkOptionally have receipt emailed to customer once payment is received
    CheckmarkWhen receiving payment a list of open invoices will display below. You can select what invoices to pay as well as force discounts
    CheckmarkDouble check in place for over receipt of customer payment
    CheckmarkIf over payment is received, over receipt is automatically applied to customers credit account and credit memo is created and automatically sent to customer
    CheckmarkFor customers that just receive a payment from their customer can do most of their work from the Make A Deposit screen
    CheckmarkAdd new one or many misc deposits without having to create invoices
    CheckmarkProcess credit cards or Ach payments right from Make a Deposit screen
    CheckmarkEmail receipt and create invoice options on Make a Deposit screen. When receiving a payment from a customer that does not have an invoice, you can select option to create invoice when payment is received. The customer gets an email with newly created invoice as well as payment receipt
    CheckmarkSelect which items to deposit now while saving others for later. Deposit multiple items for multiple bank accounts at once. Reconcile deposit totals before actually processing the deposit by viewing the deposits art section
    CheckmarkDrill down from Make a Deposit to invoices and receipts and view supporting documents that have been uploaded
    CheckmarkConfirm and close deposit batch and print deposit slips or mark items as deposited if direct or credit card clearing them to post to your bank register
    CheckmarkEach customer is setup with a credit account. These credits are presented at the time of invoice creation to be taken or not. If taken a credit memo is automatically emailed to customer showing new balance
    CheckmarkCreate and auto send customer statements. Run statement inquiries as well as actual statements. Statements can be generated based on many filters or a combination thereof
    CheckmarkCreate one or setup recurring misc customer credit card or Ach payments. Setup payment plans with customers or create an invoice and setup recurring payments against that invoice at any frequency
    CheckmarkSetup payment plans
    Banking:
    CheckmarkReconcile your bank accounts
    CheckmarkWhen automatic bank imports are enabled, reconciliation is already done. All you have to do is confirm and click to save
    CheckmarkCreate one or setup recurring misc adjustments. Misc adjustments can be used to balance your bank account without affecting your cash receipts and payables journal
    CheckmarkView your bank account registers and Export to multiple formats with on-the-fly custom wysiwyg headers
    CheckmarkFilter account register by transaction type, reconciliation status and date
    CheckmarkCreate one or setup recurring funds transfers between bank accounts
    CheckmarkCreate one or setup recurring spend cash transactions. Use this to log misc debits on your bank account if you do not have auto bank imports enabled

    Reconcile bank accounts



    Register and export



    Spend cash


    Faded line

    Create expense report



    Create expense report rule



    Bulk create expense report rules


    Expense Reporting:

    CheckmarkSetup expense report rules or bulk create rules to control employee spending
    CheckmarkWhen bulk creating rules history averages are automatically imported with option to edit before submitting. Bulk create rules by:
  • GL Account
  • Division
  • Expense Category
  • Customer
  • Employee
  • CheckmarkAdd rule widget to your dashboard for viewing upon login
    CheckmarkDuplicate expense rules supported
    CheckmarkSpecify how you want to track expenses reported:
  • Daily
  • Weekly
  • Monthly
  • Quarterly
  • Annually
  • CheckmarkEnter rule amount per period that can be disbursed throughout all periods within the rule begin and end date or specify custom amounts for each period
    CheckmarkSpecify one or many combination of filters when creating expense rules (expense category, customer, division, gl account or employee
    CheckmarkBe informed, view your previous history averages of expenses reported when creating and editing rules along with an overall average. These averages are updated based on the filters you specify
    CheckmarkSet action to be taken when rules are broken. Flag item, warn user or deny expense. Notification automatically goes out to rule admin when expenses are reported if rules have been broken
    CheckmarkSpecify who has access or can edit expense reporting rules
    CheckmarkUpload supporting documents to expense rules
    CheckmarkAnalyze expense rule data with toggling graphs and charts
    CheckmarkEmployees can create and submit expense reports. Upload receipts and any other necessary documentation. Save your expense report to be edited later prior to submitting
    Faded line

    Targets:

    CheckmarkCreate one or bulk create sales targets. Specify tracking method cash or accrual targeting gross or net total
    CheckmarkWhen bulk creating targets, history averages are automatically imported with option to edit before submitting. Bulk create targets by gl account, division, service, sales rep, customer or employee
    CheckmarkSpecify how you want to track sales targets
  • Daily
  • Weekly
  • Monthly
  • Quarterly
  • Annually
  • CheckmarkEnter target amount per period that can be disbursed throughout all periods within the target begin and end date or specify custom amounts for each period
    CheckmarkBe informed, view your previous history averages of sales reported when creating and editing targets along with an overall average. These averages are updated based on the filters you specify
    CheckmarkSpecify one or many combination of filters when creating targets:
  • Sales Rep
  • Service
  • Product
  • Customer
  • Division
  • GL Account
  • Employee
  • CheckmarkUpload multiple supporting documents for targets
    CheckmarkOptionally have notification sent once target is met for that period
    CheckmarkAnalyze sales data with toggling graphs and charts
    CheckmarkDuplicate targets for faster creation of new targets

    Create / edit target



    Add multiple filters



    Create many targets at once

    Faded line

    Summary of all budgets



    Budget printout



    Budget analysis


    Budgets:

    CheckmarkCreate one or bulk create budgets. Specify budget method cash or accrual
    CheckmarkWhen bulk creating budgets, history averages are automatically imported with option to edit before submitting. Bulk create budgets by gl account, division or vendor
    CheckmarkSpecify how you want to track budgets (daily, weekly, monthly, quarterly,annually)
  • Daily
  • Weekly
  • Monthly
  • Quarterly
  • Annually
  • CheckmarkEnter budget amount per period that can be disbursed throughout all periods within the budget begin and end date or specify custom amounts for each period
    CheckmarkBe informed, view your previous history averages of expenses reported when creating and editing budgets along with an overall average. These averages are updated based on the filters you specify
    CheckmarkSpecify one or many combination of filters when creating budgets:
  • Vendor
  • Division
  • Product
  • Customer
  • GL Account
  • Employee
  • CheckmarkUpload multiple supporting documents for budgets
    CheckmarkOptionally have notification sent if budget has been exceeded for that period
    CheckmarkAnalyze expenses with toggling graphs and charts
    CheckmarkDuplicate budgets for faster creation of new budgets
    CheckmarkPeriod close outs separated by division with cash or accrual method. Specify which divisions to close accounting period for
    CheckmarkView your previous period close outs with option to reopen. Display window for each close out period displays all accounts and their balances at time of closing
    Faded line

    Financial Reports:

    CheckmarkProfit and Loss:
  • Unlimited number of reports and reporting options
  • Numerous filters
  • Option to include inventory, non inventory or both transaction types for better data analysis
  • Set account exclusions with the click of a mouse
  • Save and memorize unlimited number of reports
  • Automate saved reports to be sent out at any frequency
  • Share saved reports with other employees
  • Export to multiple formats with on-the-fly custom wysiwyg headers
  • Multilevel data modeling
  • Easy to read formatting
  • Drill all the way down to the transaction details
  • Popup detail viewer with filter, sorting and grouping options
  • Noticing transactions linked to accounts incorrectly, no problem edit transactions directly from profit and loss report. Bulk updating of transactions (select multiple transactions to update gl account)
  • View your profit and loss by project or job


  • CheckmarkProfit and Loss - 360:
  • Unlimited number of reports and reporting options
  • Numerous filters
  • Option to include inventory, non inventory or both transaction types for better data analysis
  • Export to multiple formats with on-the-fly custom wysiwyg headers
  • Share saved reports with other employees
  • Save and memorize unlimited number of reports
  • Automate saved reports to be sent out at any frequency
  • Our Profit and Loss - 360 report is like no other. It allows you to view your profit margins at any angle (division, customer, project, job, product, service, date(week, month, day, qtr), gl account, transaction type or any combination there of)
  • All of these filters can be then toggled to graph view in which you can graph income, cogs, gross profit, expense, net income and there respective percentages and averages
  • Select from many columns to show on report
  • Multi column sorting
  • Save and automate profit and loss - 360 report to be sent to you at any frequency
  • Export to multiple formats with on-the-fly custom wysiwyg headers



  • CheckmarkBalance sheet:
  • Many filters such as division(one, two or all), method (cash or accrual), select inventory, non inventory or all transaction types, include opening balance or report on specific period, show accounts with zero balance toggle
  • Specify account exclusions
  • Export to multiple formats with on-the-fly custom wysiwyg headers
  • Drill all the way down to transaction detail with the detail viewer




















  • CheckmarkTrial balance and general ledger activity:
  • Many filters such as division(one, two or all), method (cash or accrual), select inventory, non inventory or all transaction types, include opening balance or report on specific period, show accounts with zero balance toggle
  • Specify account exclusions or select accounts to show on report
  • Export to multiple formats with on-the-fly custom wysiwyg headers
  • Display summary view of accounts and balances with show/hide transaction details
  • Group transaction details by transaction type, day, week, month, qtr, year
  • Edit transaction details directly from trial balance report to correct any mistakes (assuming accounting period is still open)
  • Toggle expand/collapse to show or hide all account details

  • Profit & Loss (standard report)



    Profit & Loss (360)



    Profit & Loss (360) graph view



    Balance Sheet



    Balance Sheet (drill down)



    Trial Balance



    Trial Balance (account exclusions)



    Faded line

    Sample report view



    Saved reports



    Automate report



    Export report with custom header


    Printing and Reports:

    CheckmarkSet one or any combination of filters
    CheckmarkSelect from many columns to show on report
    CheckmarkMulti column sorting
    CheckmarkExport to multiple formats with on-the-fly custom wysiwyg headers
    CheckmarkSave and memorize unlimited number of reports
    CheckmarkBulk updating of records. Spend less time correcting errors. Select items to bulk update, enter updated data and save
    CheckmarkAutomate saved reports to be sent out at any frequency
    CheckmarkShare saved reports with other employees
    CheckmarkAll of these filters can be toggled to graph view in which you can graph any column available in data view of report
    CheckmarkWhen in graph mode there is a selector to specify your series axis. For example If grouped by division each division would have its own series for data comparison
    CheckmarkBulk print transactions such as:
  • Invoices
  • Purchase Orders
  • Sales Orders
  • Payment Receipts
  • Expense Reports
  • Tasks
  • Credit Memos
  • PO Receipts
  • Etc.
  • CheckmarkDuplicate transactions from report view
    CheckmarkSelect and add transactions and reports to your watch list. Access your watch list from any screen
    CheckmarkDrill down into transaction details
    CheckmarkBelow are default reports (custom reports available):
  • Receivables - All (Summary)
  • Receivables - All (Detailed)
  • Receivables - Open (Summary)
  • Receivables - Open (Detailed)
  • Receivables - Aging (Summary)
  • Receivables - Aging (Detailed)
  • Cash Receipts - (Summary)
  • Cash Receipts - (Detailed)
  • Misc. Adjustments - (Summary)
  • Misc. Adjustments - (Detailed)
  • Deposits
  • Journal Entries - All (Summary)
  • Payables - All (Summary)
  • Payables - All (Detailed)
  • Payables - Open (Summary)
  • Payables - Open (Detailed)
  • Payables - Past Due (Summary)
  • Payables - Past Due (Detailed)
  • Cash Disbursments - (Summary)
  • Cash Disbursments - (Detailed)
  • Expense Reports - All (Summary)
  • Expense Reports - All (Detailed)
  • Expense Reports - Open (Summary)
  • Expense Reports - Open (Detailed)
  • Statements - (Summary)
  • Statements - (Detailed)
  • Purchase Orders - Not Yet Invoiced - (Summary)
  • Purchase Orders - Not Yet Invoiced- (Detailed)
  • Rep Commission Reports - Admin - (Summary)
  • Rep Commission Reports - Admin- (Detailed)
  • Funds Transfers - (Summary)
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    5408 Olden Porter Rd.    Pendleton SC, 29670    [email protected]
    Direct: 864.556.6962